Updated 2025-02-23
Google Workspace AI
Gemini built into Google Workspace. Gmail, Docs, Sheets, Meet, Chat. Included in Business and Enterprise plans.
Entry:Included in plan
Data:Cloud
Best for:Google Workspace users
Use cases
Gmail drafting and summarisation
Docs writing and editing
Sheets analysis
Meet summaries and notes
Chat assistance
Vids, audio overviews
Pricing model
Gemini features included in Workspace Business and Enterprise. Plans increased 17–22% in 2025. Optional AI Expanded/Ultra add-ons for higher limits.
Business Starter
~$7/user/month
Limited Gemini access
Business Standard
~$14/user/month
Full Gemini in Workspace
Business Plus
~$18–26/user/month
Gemini Advanced, NotebookLM Plus
Enterprise
Custom
Full features
AI Expanded / Ultra
Add-on
Higher usage limits, video, Workspace Studio
Source: Google Workspace AI pricing
Business fit
Pros
- Already in Workspace tools
- No separate AI app
- Gemini Advanced and NotebookLM on higher tiers
- Collaboration-native
- Included in plan (no separate AI license)
Cons
- Workspace price increases in 2025
- Tied to Google ecosystem
- Add-ons for heavy usage
- Data in Google Cloud
When it makes sense: Good for organisations on Google Workspace. Best when you want AI in Gmail, Docs, Sheets without a separate tool. Compare with Microsoft Copilot if choosing platforms.
Data handling
Data in Google Cloud. Workspace has data processing terms. Check for training and residency.
GDPR / compliance: Google Workspace compliance; data processing agreement.
Data sovereignty: Workspace data residency options.